THE DEPARTMENTS
Finance & Invoicing
Raise, chase and reconcile without re-typing anything. The invoice knows which job it came from, because the job raised it.
What we build
Invoicing stops being a monthly event and becomes a side effect of doing the work: the job raises the bill, the reminder chases itself, and reconciliation happens as payments land. Your finance people stop retyping and start actually managing money.
What is included
- Invoices, credit notes and statements
- Purchase orders with approval chains
- Payment links and bank reconciliation
- Recurring billing and retainers
- VAT-ready exports to your accountant
- Automated debtor chasing
Typical delivery: 4–8 weeks. Scope and delivery window are established in an assessment visit — we do not publish prices, because a real answer depends on what we find inside your business.
Who wins, and how
Your finance team
- Invoices raise themselves from completed work — no re-keying from spreadsheets
- Debtors are chased politely, automatically, on a schedule you set
- Month-end takes hours, not a week — the numbers were reconciled as they happened
Your leadership
- Live cash position and aged-debt view, not a report that is three weeks stale
- Every invoice traces to the job and person behind it — disputes get answered in minutes
- VAT-ready exports your accountant can take without a single correction call
Your organisation
- Customers get accurate bills, faster — fewer queries, faster payment
- Operations sees what has been invoiced without emailing finance to ask
- Cash flows in sooner, which funds everything else you want to do
How delivery actually runs
Week 1 — We come and look
A Business Systems Analyst spends a day inside your business, sitting with the people who actually do the work.
Weeks 2–4 — We build in the open
You see working software every week, not a status report. What is wrong gets said early, while changing it is still cheap.
Week 5 — Your data moves across
Spreadsheets, the old system, the shared drive — migrated, reconciled and checked against what you had.
Week 6 — Go live, then stay live
Training for the people who will use it, then support that answers. We do not hand over a login and disappear.
What it connects to
Finance & Invoicing is not an island. It shares records with:
- Sales & CRM — Every lead, quote and customer in one place — so nothing sits forgotten in an inbox and the pipeline is a…
- Projects & Delivery — Plans, budgets and variations in one place, so you find out a project is drifting while you can still do…
- Reporting & Analytics — Reports your team can build themselves, on data that only exists in one place — so two people asking the same…